Volunteer Opportunities for the 2026 Sedona Hummingbird Festival

 

We have many opportunities for volunteering before and during the festival.  If you work one shift you have free entry to that day's presentations.  If you work 20 hours on a pre-festival position, you have free entry to all 3 days of presentations!  Plus, volunteers get a free festival volunteer T-shirt (if signing up before July 10) and get to have lots of fun working with fellow hummingbird enthusiasts.  Please review the positions below and email Lexi Helm-Correa at Lexi@hummingbirdsociety.org with your choices or questions.  

 

Note: Festival days referenced below are Friday July 24, Saturday July 25, and Sunday July 26.

​

PRE-FESTIVAL POSITIONS:
Note: depending on the amount of work, a pre-festival position could entitle you to see all presentations for free!  In addition, you would be free to fully participate in the Festival as would would have already done the work!
 

Raffle gatherer: Approach local businesses to request donations of items that can be raffled or auctioned off during the Festival. 
 

Sponsor solicitor:  Find and secure sponsors for the Festival.
 

Feeder fillers (at SPAC):  Refill hummingbird feeders at SPAC beginning mid-may and ending early October.  We are looking for a team of people to do this so no one person has to do it all the time! Days and Times:  Early morning Sundays, Tuesdays, Fridays, or be a floater.
 

Office Volunteer: All kinds of small projects, such as putting Festival stickers on registration bags, folding notecards, assembling lanyards and name badges, and various other essential tasks.
 

Merchandising: Help select and design products for sale, such as T-shirts, mugs, bags, bottles
 

Graphics: Design flyers, ads, signs, banners, table covers
 

ACTIVITY POSITIONS:

Photo Contest: Help get photo display set up and all the photos mounted and labeled. Friday afternoon to Sunday positions answer questions at the display.  
Days and Times: Thursday all day;  Friday 10am to noon, noon-2:30, 2:30-5;  Saturday 10-noon; noon-2:30; 2:30-5; Sunday 10-noon; noon-2:30; 2:15-4:30
 

​DINNER DIVAS: Help set up and decorate for our Festival Dinner, “Down Home with the Hummingbirds,” to be held Saturday evening at the Sedona Elks Club. 
Days and Times: Pre-festival planning, then Saturday afternoon and evening. A group of volunteers working together would be great.
 

Hummingbird Banding: Put out signs, help with parking, check tickets of people who have paid, take cash at the door for people who haven’t paid previously. Must have cash handling experience. 
Days and Times: Friday, Saturday, Sunday 6:45-9am and 9-11am. 
 

HUMMINGBIRD CENTRAL STAFF

​

Auditorium door: Check to see that people entering the auditorium have the correct wristbands or tickets for the day. Days and Times: Friday and Saturday 10:30-12:30, 12:30-2:30 and  2:30-4:30; Sunday 10:30-1 and 1-3:30. 

 

Front entrance greeter:  Greet and help attendees learn where to go within the Sedona Performing Arts Center and off-site locations. Hand out white wristbands to people who are just there for the Hummingbird Marketplace. Greeters will float at entrance area between SPAC and Gymnasium. Days and Times: Friday, Saturday, Sunday 9:45-noon, noon-2, 2-4

​

Information Table: Answer attendees’ questions about Sedona, the Society, and the Festival. Pass out festival programs and white wristbands to people who are just there for the Hummingbird Marketplace. Days and Times: Thursday 2-5;  Friday, Saturday, Sunday 10-12:30,12:30-2:30, 2:30-5 (end at 4 on Sunday)

 

Prepaid will-call tickets: Check attendees’ names off a list and hand them their packets.
Days and Times: Thursday 2-5;  Friday, Saturday 10-noon, noon-2:30, 2:30-5; Sunday 1-noon

​

Society Booth Sales: Arrange and sell Society items such as books, shirts, and calendars. Cash and credit card handling experience is a must. Days and Times: Thursday 10-1, 1-3, 3-5:30pm; Friday, Saturday, Sunday 10-12:30, 12:30-2:30, 2:30-5 (end at 4 on Sunday) 

​

Freebie Booth: Hand out free merchandise (old Festival posters, calendars, books) from the International Hummingbird Society at the Freebie Booth. Give hummingbird ornaments to attendees who turn in a completed Festival Bingo Card. Days and Times: Thursday 10-1, 1-3, 3-5:30pm; Friday, Saturday, Sunday 10-12:30, 12:30-2:30, 2:30-5 (end at 4 on Sunday) 

​

Raffle Table: Artfully arrange the raffle table each day, sell raffle tickets, and conduct the daily raffle. (Must have cash handling experience). Days and Times: Friday, Saturday, Sunday 9-noon, noon-2:30, 2:30-5

​

Floating Hummer Central Volunteer:  Be available to help out as needed, such as when a volunteer doesn’t show, or man a booth while someone uses the restroom. 
Friday, Saturday, Sunday 10-1, 1-4

​

THE GARDEN GROUP

Garden Tours On-Site Volunteers: Answer questions about the gardens and hummingbirds. Ensure patrons are being respectful of the property. Days and Times: Saturday and Sunday 6:30-9am and 9am-noon

 

Garden Tour Van Assistant: Help load garden tour vans in the SPAC parking lot. 
Days and Times: Saturday and Sunday, 6-9am and 9am-noon 

 

THE BREAKFAST CLUB  

Breakfast Planners/Deliverers: Work with local restaurants or caterers to get donated heavy continental breakfasts for a total of 35 people (20/15) for Friday morning. We can have different providers providing food for two locations. Then set up and host the breakfasts. Dates and Times: Pre-festival planning, then Friday morning (6-9am). A group of volunteers working together would be great.  
 

THE CREW

Sign Attendant: Place signs out at the start of each day and pick them up at end of day.
Days and Times:  Friday, Saturday, Sunday – before 8am and after 5pm. 

​

Set up Crew: Help with set up on Thursday.
Days and Times: Thursday, whenever you can help. Many hands make light work! 

​

Take Down Crew:  Helping break down tables and pack up supplies after Festival closes.
Days and Times: Sunday 4-7pm.  Many hands make light work!

​

Sign/equipment Driver:  If you have a truck and would be willing to help bring our festival signs and other equipment to and from the Sedona Performing Arts Center, you would be much appreciated!.
Days and Times: Thursday morning 6:30-8:30 and Sunday afternoon (4-7pm)

 

Email Lexi Helm-Correa at lexi@hummingbirdsociety.org with your choices or questions.